Post-Interview Follow-Up Template
Send a thank-you email within 24 hours of your interview. This shows professionalism and keeps you top of mind.
Template 1: Standard Thank-You Email
Subject: Thank You - [Position Title] Interview Dear [Interviewer's Name], Thank you for taking the time to meet with me yesterday to discuss the [Position Title] role at [Company Name]. I enjoyed learning more about the position, the team, and [specific topic discussed during interview]. Our conversation reinforced my enthusiasm for this opportunity. I was particularly excited to hear about [specific project/initiative/company goal mentioned]. My experience in [relevant skill/experience] aligns well with your needs, and I am confident I can contribute to [specific goal or challenge discussed]. [Optional: Address any concerns or add information] I wanted to briefly follow up on [topic from interview]. [Provide additional context, clarification, or information that strengthens your candidacy]. I am very interested in this opportunity and look forward to the possibility of joining your team. Please don't hesitate to reach out if you need any additional information from me. Thank you again for your consideration. Best regards, [Your Full Name] [Phone Number] [Email Address] [LinkedIn Profile URL]
Template 2: After Panel Interview
Subject: Thank You - [Position Title] Panel Interview Dear [Lead Interviewer's Name], Thank you for the opportunity to interview for the [Position Title] role yesterday. I appreciated the chance to meet with you and the entire panel, including [names of other interviewers if known]. I found our discussion about [specific topic] particularly insightful, and I am excited about the possibility of contributing to [specific project or goal]. The collaborative culture you described aligns perfectly with my working style and professional values. Please extend my thanks to [other interviewer names] for their time and thoughtful questions. The diverse perspectives shared during our conversation further confirmed that [Company Name] is where I want to grow my career. I remain very interested in this position and am eager to bring my skills in [specific skills] to your team. Please feel free to contact me if you need any additional information. Thank you again for this opportunity. Warm regards, [Your Full Name] [Contact Information]
Template 3: Follow-Up After No Response (1-2 Weeks Later)
Subject: Following Up - [Position Title] Application Dear [Hiring Manager's Name], I hope this email finds you well. I wanted to follow up on my interview for the [Position Title] role on [date of interview]. I remain very interested in joining [Company Name] and contributing to [specific goal/project discussed]. If there are any updates regarding the hiring timeline or if you need any additional information from me, please let me know. I understand that hiring processes can take time, and I appreciate your consideration of my application. Thank you again for the opportunity to interview with your team. Best regards, [Your Full Name] [Contact Information]
When to Send Follow-Up Emails
- Thank-you email: Within 24 hours of interview
- Status check email: 1-2 weeks after interview if you haven't heard back
- Final follow-up: 3-4 weeks after interview (if still no response, move on)
Email Best Practices
- Personalize: Reference specific conversation points from your interview
- Keep it brief: 3-4 paragraphs maximum
- Proofread: Zero typos or grammatical errors
- Professional tone: Warm but formal
- Include contact info: Make it easy for them to reach you
What to Include
- Gratitude: Thank them for their time
- Specific reference: Mention something discussed in the interview
- Reinforcement: Restate your interest and fit for the role
- Additional value (optional): Provide information you forgot to mention
- Call to action: Express openness to further discussion
What NOT to Include
- Desperation or begging for the job
- Salary negotiations (wait for offer)
- Complaints about the interview process
- Too much new information (keep it concise)
- Pressure tactics ("I need to know by...")
Nigerian Context Tips
- Use formal greetings and closings (Nigerian business culture is formal)
- If you met multiple people, send individual emails to each
- Be patient—Nigerian hiring processes can take 2-4 weeks
- If you were interviewed by a panel, address the email to the lead interviewer but mention others
Sample "Additional Information" Paragraph
Use this if you forgot to mention something important during the interview:
"I wanted to add that I recently completed a certification in [relevant skill] that directly relates to the [specific responsibility] we discussed. I believe this additional training would allow me to contribute immediately to [project/goal]."