The Project Support Person for
the Chief Operations Officer will provide high-level administrative,
operational, analytical, and coordination support to the COO. The successful
candidate will act as an extension of the COO, helping to push the implementation
of systems, coordinate priorities across departments and projects, track
organisational commitments, prepare management information, follow up on
decisions, and ensure that important actions move from discussion to
completion.
Some specific
responsibilities will include:
- Provide
high-level administrative and executive support to the COO, including calendar,
meetings, travel, and correspondence.
- Prepare
agendas, presentations, briefing notes, reports, minutes, and other management
documents.
- Track
the COO's priorities, decisions, action points, deadlines, and follow-ups
across the organisation.
- Coordinate
activities across departments, programmes, country teams, and other
stakeholders.
- Monitor
key projects, deliverables, milestones, risks, and operational deadlines.
- Prepare
and maintain operational dashboards, trackers, KPIs, and regular management
reports.
- Conduct
research and analysis to support the COO's strategic and operational
decision-making.
- Support
leadership meetings and ensure decisions are communicated and implemented
effectively.
- Identify
operational bottlenecks, risks, and opportunities for improvement, escalating
issues when necessary.
- Maintain
confidential records and support the development of efficient systems,
processes, and standard operating procedures.
Requirements
The role will
suit a highly organised, proactive, analytical individual who can work across
multiple teams and projects, communicate effectively with senior colleagues,
and handle confidential information with discretion.
- The ideal
candidate will hold a Bachelor’s Degree in Business Administration, Management,
Public Administration, Development Studies, Social Sciences, Health
Administration, or a related discipline, with up to 5 years of relevant
professional experience in executive support, operations, project coordination,
consulting, programme management, or similar.
- The ideal
candidate will have experience in supporting a senior executive, director,
programme leader, or management team.
- Experience
working in an NGO, social enterprise, consulting organisation, development
organisation, or other multi-project environment would be an advantage.
- The ideal
candidate will have excellent written and verbal communication skills, with
fluency in English.
- Knowledge of French or Portuguese is an added advantage.
- The candidate
will possess good interpersonal skills, strong organisational, time-management,
and prioritisation skills, and proficiency in Microsoft Office Suite and other
relevant software applications.
- The ideal
candidate will be able to work independently and as part of a team, will be
comfortable showing flexibility and adaptability to handle diverse tasks and
changing priorities, show attention to detail, and have the ability to handle
sensitive information with confidentiality.
Benefits
Corona Management Systems provides equal opportunity
in employment for all qualified persons and prohibits discrimination in
employment on the basis of race, colour, national origin, ancestry, sex, sexual
orientation, religion, creed, age, veteran status, disability unrelated to job
requirements or other protected status. Our team is known for our commitments
to technological, business, and social innovation, as we attempt to tackle some
of the world’s most challenging problems. We are committed to
creating an environment where our employees thrive. As part of our team, you
enjoy:
- A
competitive salary that rewards your skills and contributions
- Comprehensive
HMO coverage for your health and well-being
- Paid
maternity and paternity leave
- Local pension and tax contributions
- 21 paid leave days per annum
- Paid maternity and paternity leave
- A
dynamic, growth-focused workplace with opportunities for continuous learning
and career progression
- An
inclusive work culture where diversity, respect, and collaboration are
valued
- A
zero-tolerance policy toward abuse, harassment, and discrimination,
ensuring a safe and respectful workplace for all
Join a team that values your growth, supports your
well-being, and fosters a culture of respect, inclusion, and excellence.