EXECUTIVE ASSISTANT TO SENIOR LEADERSHIP
Industry: Healthcare / Medical / NGO
Location: Lekki, Lagos
Employment Type: Full-Time
Salary: ₦350,000 Monthly
Experience: 3–5 Years
Reports To: Director / Senior Leadership
ROLE OVERVIEW
We are seeking a highly organised, proactive, and discreet Executive Assistant (EA) to provide high-level administrative, coordination, and executive support to the Director and Senior Leadership team.
The successful candidate will serve as a key point of coordination for executive activities, ensuring effective management of schedules, communications, meetings, documentation, follow-ups, and priority assignments. The role requires exceptional organisational skills, sound judgement, professionalism, and the ability to handle confidential and sensitive information with a high degree of discretion.
The ideal candidate should be comfortable working in a fast-paced healthcare, medical, or NGO environment and possess the maturity and initiative required to anticipate executive needs and ensure that priorities are effectively managed.
KEY RESPONSIBILITIES
Executive & Administrative Support
- Manage and maintain the Director's daily calendar, appointments, meetings, engagements, and travel arrangements.
- Coordinate executive schedules and proactively identify and resolve scheduling conflicts.
- Screen, prioritise, and manage incoming emails, calls, correspondence, and other communications.
- Draft and review professional correspondence, letters, memos, reports, and other executive communications.
- Prepare meeting agendas, briefing notes, presentations, reports, and supporting documentation.
- Maintain an organised and accessible system for executive files, records, documents, and confidential information.
Meeting & Stakeholder Coordination
- Coordinate internal and external meetings, including physical and virtual engagements.
- Prepare meeting materials and ensure relevant stakeholders receive required information in advance.
- Attend meetings where required, document minutes and decisions, and maintain an effective action tracker.
- Follow up with responsible stakeholders on outstanding action points, deadlines, and deliverables.
- Serve as a professional liaison between the Director, senior management, employees, clients, partners, vendors, government agencies, and other stakeholders.
Operational & Strategic Support
- Support the Director and Senior Leadership in the coordination and execution of strategic initiatives and special projects.
- Conduct research and prepare summaries, briefs, presentations, and background materials to support executive decision-making.
- Monitor assigned projects, deadlines, and priority deliverables and provide timely status updates.
- Support the coordination of executive-level events, workshops, conferences, and official engagements.
- Identify opportunities to improve administrative processes, workflow, communication, and executive efficiency.
- Perform other administrative, coordination, and project-related duties as assigned by Senior Leadership.
QUALIFICATIONS & REQUIREMENTS
- Bachelor's degree (BSc) or HND in Business Administration, Management, Health Sciences, Public Administration, or a related discipline.
- 3–5 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Administrator, Office Manager, or in a similar senior administrative capacity.
- Previous experience working within the healthcare, medical, NGO, development, or professional services sector will be an advantage.
- Demonstrated experience supporting senior executives, directors, or members of senior management.
- Strong proficiency in Google Workspace, particularly Gmail, Calendar, Docs, Sheets, Drive, and Meet.
- Excellent written and verbal communication skills.
- Strong business writing, report preparation, and presentation skills.
- Excellent organisational and time-management abilities.
- Ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
- Strong attention to detail and ability to work with minimal supervision.
- High level of professionalism, discretion, integrity, and confidentiality.
- Strong interpersonal and relationship-management skills.
- Ability to anticipate executive needs, exercise sound judgement, and take initiative.
- Ability to operate effectively in a fast-paced and dynamic work environment.
KEY COMPETENCIES
- Executive Support & Coordination
- Calendar & Time Management
- Business Communication
- Stakeholder Management
- Meeting & Event Coordination
- Report & Presentation Preparation
- Project Coordination
- Organisation & Attention to Detail
- Confidentiality & Discretion
- Problem-Solving & Initiative
- Professionalism & Executive Presence
PERSONAL ATTRIBUTES
The successful candidate should be:
- Highly organised and structured.
- Proactive and solutions-oriented.
- Discreet and trustworthy.
- Calm and professional under pressure.
- Resourceful and adaptable.
- Detail-oriented without losing sight of priorities.
- Confident in interacting with senior executives and external stakeholders.
- Capable of working independently while maintaining strong communication with leadership.
PERFORMANCE EXPECTATIONS
Success in this role will be demonstrated through:
- Effective management of executive schedules and priorities.
- Timely coordination and follow-up of meetings and action points.
- High-quality preparation of executive documents and communications.
- Efficient management of confidential records and information.
- Strong responsiveness to executive and stakeholder requirements.
- Improved administrative efficiency and executive productivity.
- Consistent professionalism, discretion, and reliability.
HOW TO APPLY
Qualified and interested candidates should send their updated CV to:
[email protected]
Subject Line: Executive Assistant (EA) – Lagos