SENIOR PROJECT MANAGER/CHIEF OF STAFF

At International Facilities Services (IFS) Group, we are on an ambitious and already-proven journey to become Nigeria's — and Africa's — pre-eminent manager of the built environment, infrastructure maintenance and facilities management. We are managing some of the most complex and high-profile facilities on the continent. And we are just getting started. To support the next phase of that journey, we are looking for a rare, high-calibre professional to serve as our Chief of Staff & Senior Project Manager — the operational backbone of a fast-scaling organisation.

This person will sit at the intersection of strategy and execution: translating vision into action, keeping projects moving without being chased, and holding the organisation to the highest standards of delivery. The ideal candidate is a self-directed operator who thrives in fast-paced, ambiguous environments. They are equally at home in a spreadsheet and a boardroom. They understand and use technology efficiently and possess an unwavering commitment to integrity, accountability, and quality.

1. Strategic Execution & CEO Support

• Translate the CEO's vision and priorities into structured plans with clear owners, timelines, and accountability systems.

• Attend key meetings, capture decisions, and ensure follow-through across all stakeholders.

• Prepare high-quality briefing documents, presentations, and reports for internal and external audiences.

• Serve as a trusted thought partner to the CEO on business strategy, organisational decisions, and growth.

2. Project Management

• Own the end-to-end delivery of multiple simultaneous projects across departments — from scoping to completion.

• Build and manage project trackers (Airtable, Notion, Excel, or similar) ensuring full visibility on milestones, blockers, and risks.

• Drive accountability across cross-functional teams without requiring escalation or hand-holding.

• Proactively identify and resolve blockers before they become problems; no task is ever left undone.

• Develop standardised project management frameworks and templates for consistent delivery.

3. Operations Management

• Oversee daily operational workflows, ensuring processes are efficient, documented, and consistently followed.

• Design and implement SOPs, internal tools, and quality assurance checkpoints.

• Manage vendor and third-party relationships, ensuring deliverables and SLAs are met.

• Monitor operational KPIs and produce dashboards and reports for leadership review.

4. Tools, Data & Systems

• Build and maintain operational systems using Airtable, Canva, Excel, Google Workspace, Notion, Trello, or equivalent tools.

• Produce polished visual materials (decks, trackers, dashboards) that communicate clearly to senior stakeholders.

• Analyse data to surface insights, identify inefficiencies, and support evidence-based decision-making.

• Rapidly learn and adopt new tools and platforms as business needs evolve.

5. Team Coordination & People Operations

• Coordinate and follow up with internal teams, ensuring everyone is aligned and performing to expectations.

• Support onboarding of new hires and manage HR-adjacent operational tasks.

• Foster a culture of accountability, excellence, and continuous improvement across the organization.

Requirements

We are not looking for a generalist job-seeker. We are looking for a very specific type of person. Please read carefully.

Candidates will be assessed against the following competency framework during the recruitment process:

The right person will not need to be told what excellent looks like — they will already live it. But for clarity:

• Projects are delivered on time, every time — not because they were chased, but because the candidate anticipated and resolved every obstacle in advance.

• The CEO feels fully supported: briefed, represented, and able to trust that the operation is running smoothly without constant oversight.

• Trackers are always up to date. No one ever wonders what the status of a project is.

• New tools and workflows are adopted within days, not weeks.

• Colleagues describe this person as the most reliable, trustworthy, and capable operator they have ever worked with.

• Integrity is never in question — not once, not under pressure, not ever.

Benefits