Job Summary:
The Human Resources Officer is responsible for managing and supporting all human resource functions, including recruitment, employee relations, performance management, training and development, payroll administration, and compliance with organizational policies and labor laws. The HR Officer ensures that the organization attracts, develops, and retains a competent and motivated workforce.
Key Responsibilities:
Recruitment and Staffing
• Coordinate the recruitment and selection process, including job postings, screening, interviews, and onboarding.
• Prepare employment contracts, job descriptions, and orientation materials for new employees.
• Maintain personnel records and employee databases.
• Ensure timely completion of staff induction and probation processes.
Employee Relations and Welfare
• Serve as the focal point for employee concerns, grievances, and disciplinary matters.
• Promote a positive work environment and foster staff engagement and well-being.
• Administer employee benefits, leave entitlements, and attendance records.
• Ensure confidentiality and proper handling of employee information.
Performance Management
• Coordinate staff performance appraisal processes and provide support to supervisors.
• Monitor probationary reviews and annual performance evaluations.
• Support managers in addressing performance gaps and implementing improvement plans.
• Maintain records of staff achievements, promotions, and disciplinary actions.
Training and Capacity Development
• Identify staff training needs and coordinate learning and development initiatives.
• Organize orientation programs, workshops, and capacity-building activities.
• Maintain records of training attendance and professional development activities.
Payroll and Administration
• Prepare and verify monthly payroll inputs, attendance records, and leave schedules.
• Coordinate staff documentation related to insurance, pensions, and statutory requirements.
• Ensure accurate maintenance of employee files and HR records.
• Support administrative functions and office operations as required.
Policy Compliance and Labor Relations
• Ensure compliance with organizational policies, procedures, and labor regulations.
• Review and update HR policies, staff handbooks, and standard operating procedures.
• Support investigations and disciplinary processes in accordance with organizational policies.
• Promote safeguarding, diversity, equity, and inclusion within the workplace.
Reporting and Documentation
• Prepare periodic HR reports on staffing, attendance, recruitment, and training activities.
• Maintain up-to-date employee records and HR databases.
• Support audits and provide HR-related documentation when required.
• Perform any other duties assigned by management.