• Process purchase requisitions and purchase orders.
• Contact vendors and interview them to determine updated products availability and terms of sales.
• Conduct comparative analyses on supplier quotations.
• Participate in the selection of suppliers based on specification, price, delivery time and other criteria.
• Review and evaluates the performance of the suppliers.
• Verify that the order value is within the applicable approved quotation or budget.
• Ensure the timely delivery of materials and equipment at the lowest possible cost.
• Coordinate with the warehouse and inventory officer regarding receipt and issuance of procured items.
• Processes the necessary retirement/clearance documents within a set target timeline after completion of transactions.
• Submits final invoices with applicable supporting documents and approvals to the Finance Department for payment processing within the set target timeline after completion of transaction.
• Submit regular reports of vendor survey and weekly reports on processed and pending requests, and others as per requirement.
• Prepare, maintain, and review purchasing files, reports, and price lists.
• Follow, suggest improvements, and escalate non-compliance of communicated procedures, administration, reporting and guidance.
Requirements
Experience, Education and/or Professional Qualifications
• University degree in Engineering/Science
• 3 – 5 years’ experience in a similar role within the IT industry
• Certification: Procurement and Supply Chain related certifications are an advantage
Essential Skills/Knowledge
• Knowledge and ability to verify and communicate regarding technical specification requirements.
• Ability to work under pressure and meet tight deadlines.
• Strong Negotiation skills.
• Good Planning Skills.
• Strong problem-solving.
• Administrative and Analytical/Numerate skills.
• Good geographical knowledge.
Desirable Skills/Knowledge
• Interpersonal/Communication/Presentation Skills
• Time Management & Result Focus
• Cost Management Skills
• Strategic Sourcing Skills
• Project Management Skills
• Financial Acumen
• Risk Management Skills.
Benefits
• Healthcare Insurance (HMO)
• Paid Leave
• Group Life Insurance
• Hybrid work model
• Professional Development Reimbursement