Secretary

Our client, a leading organization in the logistics and supply chain industry, is seeking a highly organized and bilingual Secretary fluent in both French and English. The ideal candidate will play a pivotal role in ensuring seamless administrative operations and effective communication across diverse teams and stakeholders.

Job Summary:
The Secretary will provide comprehensive administrative and clerical support, facilitating effective communication and coordination in both French and English. This role requires professionalism, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

1. Administrative Support:
   • Manage schedules, appointments, and meetings for executives and key personnel.
   • Prepare, edit, and distribute correspondence, reports, and documents in French and English.
   • Maintain accurate and up-to-date records, files, and databases.
2. Communication:
   • Act as the primary point of contact for internal and external inquiries, communicating fluently in French and English.
   • Translate documents and facilitate conversations between French and English-speaking stakeholders.
   • Ensure effective and timely communication with clients, partners, and team members.
3. Coordination:
   • Assist in planning and coordinating events, meetings, and business trips, including travel arrangements.
   • Ensure proper documentation of meeting minutes and follow-up actions.
4. Clerical Duties:
   • Handle incoming and outgoing correspondence, including emails, calls, and mail.
   • Manage office supplies and ensure the workspace is organized and functional.
   • Perform general clerical tasks, such as filing, photocopying, and data entry.
5. Industry-Specific Tasks:
   • Support logistics and supply chain-related communications and documentation.
   • Ensure timely coordination with clients and stakeholders within the logistics network.
   • Maintain confidentiality and accuracy in handling client and shipment information.

Qualifications and Skills:

• Proven experience as a Secretary, Administrative Assistant, or in a similar role.
• Fluency in French and English, with strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational, multitasking, and time-management skills.
• Strong attention to detail and the ability to handle confidential information.
• Excellent interpersonal skills and a professional demeanor.
• Familiarity with logistics and supply chain operations is an added advantage.

Preferred Qualifications:

• Bachelors degree or equivalent in a relevant field.
• Previous experience in a bilingual administrative role within the logistics or supply chain industry.
• Knowledge of office management systems and procedures.

How to apply: Interested candidates may send CVs to [email protected]