PROCUREMENT OFFICER (PHARMACEUTICAL)
Industry: Pharmaceutical
Location: Lekki–Ajah, Lagos
Employment Type: Full-Time
Department: Procurement / Supply Chain
Reports To: Head of Operations / Supply Chain Manager
Salary: ₦400,000 – ₦500,000 Monthly
Experience Required: Minimum of 5 Years
Professional Requirement: Must be a qualified and registered Pharmacist.
Job Summary
We are seeking a competent, detail-oriented, and commercially astute Procurement Officer to manage the sourcing, purchasing, and timely delivery of pharmaceutical products, medical supplies, and other operational materials.
The successful candidate will ensure that all procurement activities comply with applicable pharmaceutical regulations, quality standards, and internal policies while maintaining cost efficiency, supplier reliability, and uninterrupted product availability.
The ideal candidate must possess a Pharmacy degree, relevant professional registration, and at least five years of procurement experience, preferably within the pharmaceutical, healthcare, or medical supply industry.
Key Responsibilities
1. Procurement and Sourcing
- Develop and implement procurement plans in line with business and operational requirements.
- Source pharmaceutical products, active ingredients, medical consumables, packaging materials, and other approved supplies.
- Identify, evaluate, and negotiate with suppliers to secure competitive pricing, quality products, and favourable payment terms.
- Obtain and compare quotations, prepare purchase orders, and ensure timely procurement approvals.
- Monitor market trends, product availability, pricing fluctuations, and supplier performance.
2. Supplier and Vendor Management
- Identify, assess, onboard, and maintain relationships with reliable pharmaceutical manufacturers, distributors, and vendors.
- Conduct supplier due diligence to verify regulatory compliance, product authenticity, and quality assurance standards.
- Maintain an approved supplier database and periodically review vendor performance.
- Resolve supplier-related issues, including delayed deliveries, discrepancies, damaged products, and quality complaints.
- Negotiate supply agreements, delivery schedules, credit terms, and service-level expectations.
3. Pharmaceutical Compliance and Quality Assurance
- Ensure that procured products comply with applicable NAFDAC requirements and other relevant Nigerian pharmaceutical regulations.
- Verify product registration status, batch details, expiry dates, certificates of analysis where applicable, and supporting documentation.
- Ensure that suppliers meet applicable Good Distribution Practice (GDP) and Good Manufacturing Practice (GMP) requirements, as relevant to their operations.
- Coordinate with Quality Assurance and other relevant departments to investigate non-conforming, counterfeit, damaged, or expired products.
- Ensure that appropriate storage, transportation, and cold-chain requirements are considered when procuring temperature-sensitive products.
- Maintain accurate procurement documentation for regulatory inspections and internal audits.
4. Inventory and Stock Management
- Work closely with the warehouse, inventory, sales, and operations teams to maintain optimal stock levels.
- Monitor stock movement, reorder levels, lead times, and product demand to prevent stockouts and overstocking.
- Support demand forecasting and replenishment planning based on consumption patterns and business requirements.
- Track short-dated and slow-moving products and coordinate appropriate actions to minimise losses.
- Ensure that procurement decisions support effective inventory management and product availability.
5. Cost Control and Budget Management
- Prepare procurement budgets and monitor expenditure against approved allocations.
- Identify opportunities for cost reduction without compromising product quality or regulatory compliance.
- Analyse supplier quotations, historical prices, and market benchmarks to support purchasing decisions.
- Maintain accurate records of purchase orders, invoices, delivery notes, and procurement expenditure.
- Support finance with supplier reconciliations, invoice verification, and payment documentation.
6. Documentation and Reporting
- Maintain complete and accurate procurement records, supplier contracts, purchase orders, and delivery documentation.
- Prepare periodic reports on procurement expenditure, supplier performance, stock availability, cost savings, and outstanding orders.
- Ensure compliance with internal procurement policies, approval limits, and audit requirements.
- Provide timely updates to management on procurement risks, supply disruptions, and market developments.
- Recommend improvements to procurement procedures, supplier management, and supply-chain efficiency.
Qualifications and Requirements
- Bachelor's degree in Pharmacy (B.Pharm or Pharm.D).
- Must be a registered Pharmacist with the Pharmacists Council of Nigeria (PCN) and hold a valid practising licence.
- Minimum of five (5) years of relevant procurement experience, preferably within the pharmaceutical industry.
- Strong knowledge of pharmaceutical sourcing, distribution, inventory management, and supply-chain operations.
- Working knowledge of NAFDAC requirements, pharmaceutical product registration, and applicable quality and distribution standards.
- Demonstrated experience in supplier evaluation, contract negotiation, cost management, and purchase-order administration.
- Proficiency in Microsoft Excel and other relevant procurement, inventory, or ERP systems.
- Strong analytical, organisational, negotiation, and problem-solving skills.
- Excellent written and verbal communication skills, with strong attention to detail and documentation.
- Ability to work independently, meet deadlines, and manage multiple procurement priorities.
Ideal Candidate Profile
The ideal candidate is a commercially minded Pharmacist who combines sound pharmaceutical knowledge with strong procurement and supply-chain expertise. They should demonstrate integrity, accountability, sound judgement, and the ability to balance cost efficiency with product quality and patient safety.
The candidate should also possess:
- A proven track record of managing pharmaceutical suppliers and procurement processes.
- Strong negotiation skills and the ability to establish sustainable supplier relationships.
- A proactive approach to preventing stock shortages and minimising procurement risks.
- High ethical standards, with zero tolerance for counterfeit products, procurement fraud, or regulatory non-compliance.
- The ability to collaborate effectively with Finance, Warehouse, Quality Assurance, Sales, and Operations teams.
- A results-driven mindset focused on cost optimisation, timely delivery, regulatory compliance, and operational efficiency.
Key Performance Indicators (KPIs)
Performance will be assessed against agreed targets, including:
- Procurement cost savings and budget adherence.
- Supplier delivery performance and order fulfilment timelines.
- Product availability and reduction in stockout incidents.
- Supplier quality and regulatory compliance.
- Accuracy and completeness of procurement documentation.
- Reduction in expired, damaged, and slow-moving inventory.
- Compliance with internal procurement policies and approval procedures.
How to Apply
Interested and qualified candidates should send their updated CV to [email protected], using Procurement Officer – Pharmaceutical as the email subject.
Only candidates who meet the Pharmacy qualification, valid professional registration, and minimum experience requirements will be considered.
Application Deadline: To be communicated.